Terms & Conditions – Function Room Booking
Terms and Conditions:
These Terms and Conditions must be read and agreed to prior to submitting your Booking Enquiry on this website. By ticking the appropriate checkbox on the Functions Enquiry Form you are stating that you have read, understand and agree to the Terms and Conditions for Booking a Function at Botanica.
No food or drink may be brought into functions, the only exception being celebration cakes.
The only food that may be brought into the function is a celebration cake. Botanica will provide cutlery for the serving of the cake at no extra cost.
Please note that our upstairs function patrons will be required to use/access the bathroom, located downstairs at the back of the main restaurant and bar area.
Access to the function room is available via stairs only. Unfortunately, due to the venue being a heritage building, there is currently no disabled access to the upstairs function room or downstairs toilets.
Unfortunately, as a heritage building, we are unable to provide handicap access to the function room or toilets. A public toilet with disabled facilities is located within 20m of the venue.
A deposit of $200 or 20% whichever is the greater is required to secure the function venue. The deposit will be refunded once the minimum spend commitment has been met or, at the end of the function.
Any cancellations must be made in writing and confirmed by Botanica. Cancellations received more than 30 days prior to the function date will receive a full refund. Cancellations received more than 14 days prior to the function date will receive 50% of the deposit.
Cancellations made less than 14 days prior to the function date will not be entitled to a refund of the deposit.
The client is expected to conduct their function in a legal and respectable manner and is responsible for the conduct of its guests and invitees. The client will be charged for any damage that occurs to the restaurant, the property or its staff. Please also note that in line with Australian legislation relating to responsible service of alcohol, Botanica management reserve the right to terminate a function, refuse service to any guest deemed intoxicated, or take responsible action to assist any intoxicated guest from the premises.
Confirming Final Guest Numbers:
Botanica requires that final guest numbers be confirmed 48 hours prior to the function date. This number can be decreased or increased however the number confirmed at 48 hours prior is the minimum amount that will be charged, any increase to this minimum number must be paid for at the completion of the function.
Early Access and Decorations:
Botanica will make early access to the room available one hour prior to the commencement of the function for any decorations and other set up. If early access is required, Botanica requires a minimum of 48 hours notice to ensure that all necessary arrangements are in place for you to be able to have access to the room. All decorations are the responsibility of the customer.
Nothing is to be nailed, screwed, stapled or adhered to the venue without the prior approval of the Botanica manager.
As required, functions are able to hire audio visual technologies from our affiliated outside companies at an additional cost. Any entertainment including external equipment or props must be approved by management in advance of the function. Failure to advise management in advance of the function, may result in the entertainment been banned from the venue.
Final Acceptance of Function Booking Requests:
Botanica reserves the right to accept or not accept any function booking request.
Hiring of Equipment / Extra Requirements
The client is responsible for any external hiring of equipment and is to be paid for by the client.Prices quoted do not include any floral or table decorations, music or entertainment, photography or audio visual requirements. However we can gladly assist you in recommending professionals to contact.
Music / Entertainment / Noise Levels
Regulations are in place with regards to noise levels, music and entertainment. We reserve the right to lower noise levels if it results in disturbing other restaurant patrons or residents. Please note that no amplified music (ie: live bands or disc jockeys) can be undertaken in the restaurant due to noise level restrictions.
Final payment and all payments owing must be made on the night of the function, on completion of the function. Please note that Botanica does not accept personal cheques as balance payment for the event. All prices are given as a guide only and vary according to the number of guests, date of the function and overall catering requirements.
Start and Finishing Times
The customer agrees to adhere to the nominated start and finish times for the function. Lunch functions must finish at 4.30pm unless a prior arrangement has been made.A charge of $200 per hour or part thereof will apply should your function extend past midnight unless otherwise prearranged prior to the function commencing. This cost is a general charge and does not cover other costs such as drinks, food and all other services.
Refusal of Alcohol Service and Removal of Guests from the Premises
Management reserve the right to stop the service of alcohol to any function guest at any time in accordance with responsible serving of alcohol policies and licensing arrangements. Guests who display what is deemed to be inappropriate behavior at any time may be asked to leave the premises.
Room Hire and Minimum Spend
There is no separate charge for room hire but we do require a minimum spend as set out below. In the event that the minimum spend is not met the deposit will be forfeit up to the amount required to meet the minimum spend level. In the event that the minimum spend level is still not met, the balance must be paid on the day/night of the function.
Damage or Loss
We assume no responsibility for the loss or damage to any property belonging to the client or their guests. The customer is financially liable for any damage sustained, or loss incurred, to Botanica Salamanca property, fixtures or fittings, whether through their own or through actions of their guests.
The client is responsible for delivery and collection of any external props/equipment.
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